Location: Santa Monica

Line Manager: Operations Director, Santa Monica

Payroll Status: Full Time, 30+ hours/week
(FLSA Non-Exempt, hourly)

Work Week: Sun-Thurs

Pay Range: $24 per hour

Office Associate

Primary Purpose of Position

The Office Associate for our Santa Monica Location is responsible for the successful logistical operation of the campus facilities, ministry events, and administrative operations. They will succeed in this role by capably overseeing + scheduling the facilities assistants, managing the campus calendar, and serving as front office receptionist.

The administrative operations include facility management, event preparation, ordering & supply management, room reservations and vendor management.

This role is a Sunday - Thursday position.

Key Responsibilities

  • Oversee the ongoing maintenance, management, and setup of the Santa Monica campus facilities, through the effective management + scheduling of the facilities team and security staff

  • Serve as a face of the church, managing the front door during office hours and responding to all general inquiries that come into the church via phone, mail and email

  • Manage the master event and facility calendar for the Santa Monica location

  • Effectively and efficiently execute ordering of central supplies and oversee ongoing maintenance of central staff rooms on campus

  • Manage incoming mail and deliveries and manage outgoing mail

  • Serve as part of the Sunday experience and hospitality team as directed by the Operations Director of Santa Monica campus

Qualifications / Experience

With a staff of nearly 30 employees, this position requires a friendly and Christlike presence, mature leadership and people skills, and excellent verbal and written communication skills. The office associate will display flexibility to meet the evolving needs of the ministry and ensure each job/project is executed to the highest standard. You need to have a can-do attitude and the ability to prioritize and multitask. 

You should have: 

  • A maturing relationship with Jesus

  • Excitement about the vision and mission of Vintage Church

  • Must uphold and embody the values of Vintage Church

  • 2+ years experience in an office environment High maturity including discretion and maintaining confidentiality when necessary

  • Excellent administrative skills such as scheduling, organizing, coordination, and basic financial administration 

  • Ability to coordinate multiple tasks at once, pay attention to details, adjust to changing priorities and meet deadlines within a fast-paced environment

  • Proven experience in running / managing / preparing for events for up to 1000 people 

  • Strong analytical and problem-solving skills 

  • Attention to detail while seeing all projects through to completion 

  • Professional decorum, ability to communicate well, both verbally and in written form

  • Proficient level computer skills (Mac, Google Workspace)

  • Understanding of or ability to quickly learn Planning Center Online, Asana, Pex, Slack apps

  • A team player mentality with a strong work ethic and a strong to help where needed

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, bending, lifting, balancing, walking, stooping, kneeling, crouching, crawling, and handling of materials

  • Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things

  • Ability to lift/carry, up to approximately 30 pounds frequently, and occasional lifting/carrying of equipment weighing up to approximately 50 pounds may be required

  • Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more)

  • Visual abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Additional Requirements

The work schedule may include weekend and evening hours. In addition to the responsibilities listed above, all staff are required to work certain church functions such as Alpha Launch Nights, the FOCUS Retreat, Christmas Eve, and the Easter weekend including Good Friday, Easter Sunday and the Saturday in between. These special events may include additional hours for setup and teardown. Additional details are outlined in the Employee Handbook.  

All Vintage Staff will demonstrate the qualities of a follower of Jesus Christ and support the objectives of the mission of Vintage. They will demonstrate the character of a leader who recognizes the accountability of being in such a position.

It is considered a privilege to work in vocational ministry and all staff are expected to conduct their lifestyle in accordance with scriptural principles and the values of Vintage Church.

Pay Range

$24 per hour

If you're interested in this role at Vintage Church, please complete our online Application Form.